Belfast FAQ's

Accommodation

Wellington Park Hotel,
21 Malone Road,
Belfast, BT9 6RU
t:+44(0) 28 9038 1111
f: +44(0) 28 9066 5410
e: mrooney@wellingtonparkhotel.com
w: www.wellingtonparkhotel.com

Europa Hotel
Great Victoria Street
Belfast BT2 7AP
t: +44 28 90 327000
w: www.hastingshotels.com

Jurys Belfast Inn
Fisherwick Place
Belfast BT2 7AP
t: +44 28 90 533500
w: www.JurysInn.com/BelfastHotels

Hilton Belfast Hotel
4 Lanyon Place
Belfast BT1 3LP
t: +44 28 90 277000
w: www.hilton.co.uk

The Malmaison
34-38 Victoria Street,
Belfast BT1 3GH
t: +44 28 90 220200
e: belfast@malmaison.com
w: www.malmaison-belfast.com

Days Hotel
Belfast City Centre
40 Hope Street
Belfast BT12 5EE
t: +44 28 90 242494
e: reservations@dayshotelbelfast.co.uk
w: www.dayshotelbelfast.co.uk

The Fitzwilliam Hotel
Great Victoria Street
Belfast
t: +44 28 9044 2090
e: enq@fitzwilliamhotelbelfast.com
w: www.fitzwilliamhotelbelfast.com

Broadband WiFi

On arrival at the Kings Hall for build up please contact the Venue Managers Office.

Brochure Storage

We have a Brochure Storage Area for surplus brochures. Please note that brochures must not be delivered before Tuesday 18th January 2012. When sending your brochures or stand equipment to The King's Hall please show the correct address (see below), Exhibitor Name, Stand Name, Stand Number and the contact name and number of the person responsible for the stand.

The address for this is:
The Holiday World Show
The King's Hall
Balmoral
Belfast BT9 6GW
t: 048 90 66 1264 (from ROI)
t: 028 90 66 1264 (From UK & NI)

Build Up Times

Build up times for Space Only Exhibitors are as follows:

Wednesday, January 18, 2012 8.30 am - 8.00 pm
Thursday, January 19, 2012 8.30 am - 8.00 pm

Build Up times for Shell Scheme Exhibitors are as follows:

Thursday, January 19, 2012 8.30 am - 8.00 pm

We would ask Exhibitors to make a special effort to have their stands in place by Thursday evening at 6.00 pm. Exhibitors arriving on Friday morning requiring goods doors to be opened should be aware that this substantially effects heat loss in the exhibition hall.

Business Centre

Please contact the Organisers Office

Carpet Shell Scheme

The official contractor for Carpet, Shell Schemes is The King's Hall Exhibition & Conference Centre Ltd.
For enquiries please contact the contractor at the following address:

The King's Hall Exhibition & Conference Centre Ltd
The King's Hall
Balmoral
Belfast BT9 6GW
t: +44 (0)28 90 665225
f: +44 (0)28 90 661264
Contact: Ms Judith Brannigan
e: judith@kingshall.co.uk
w: www.kingshall.co.uk

Catering Company

Catering Facilities are available as follows:

1. Elmwood Self Service (at rear of The King's Hall) - meals & snacks.
2. Pinewood Snack Bar (balcony of The King's Hall) - hot & cold snacks.
3. Cafe Corner (at front of The King's Hall) - hot & cold fast food.

The Official Caterers for the Belfast Telegraph Holiday World Exhibition are Hamilton & Kirk

Hamilton & Kirk
The King's Hall
Balmoral,
Belfast BT9 6GW
t: +44 (0)28 90 669 341
f: +44 (0)28 90 382 070
Contact: Mr. Bruce Kirk/ Willie Jack
e: info@hamiltonandkirk.co.uk

The official caterers at the King's Hall, Hamilton & Kirk, have the sole right to provide food and drink (alcohol or otherwise) for consumption on stands and in offices. Except by written permission of the caterers, no company or individual may bring any food or drink into the Exhibition for distribution. Restaurants, buffets and snack bars where meals and refreshments can be obtained at varying prices will be opened at the discretion of the caterer. Enquiries for catering facilities should be made directly to the official contractor.

Children

Children under the age of 12 will not be allowed gain entrance to the hall during the build-up or break-down period.

Competition Prizes

Part of the publicity campaign will involve a series of competitions and special promotions for which we will be offering 'FREE HOLIDAYS' as prizes. We invite your participation in this scheme and we are accepting offers on a date received basis. The pay-off to the participating Exhibitor is, of course, the publicity gained prior to the Exhibition.

Contact

To Contact us before the exhibition
Please contact Paulette Moran at the following address :

Business Exhibitions Ltd.
6 Sandyford Office Park
Foxrock
Dublin 18
t: +353 (0)1 295 7418
f: +353 (0)1 295 7417
dd: +353 (0)1 291 3702 - Paulette Moran
e: paulette@bizex.ieor


During the exhibition and build up
Please contact the Organisers office.

Customs and Excise - Non European Community Exhibitor

The King's Hall, Belfast is not a bonded area. Exhibits from non European Community countries consigned to the hall need clearance by the local Customs Inspector. A minimum of 48 hours notice is required by HM Customs and Excise. Further information should be obtained direct from:

HM Customs & Excise
39 Corporation Street
Belfast
t: +44 (0)28 90 234 466 (Ext 225)


Arrangements can normally be made for goods to be imported without paying duty, under the Temporary Importation of Goods for Exhibition or Meeting Regulations, as explained in Notice 213. Your forwarding agent will be able to make all the necessary arrangements on your behalf.

Directions to the Kings Hall

If using Sat Nav please use postcode BT9 6GU

From the M1 motorway: Exit at Junction 2 and follow the signs for the Kings Hall.
From the M2 Motorway/International Airport: Follow the West link to M1 and exit at Junction 2, follow the signs to the Kings Hall
From the City Airport: Follow signs to Dublin on the Sydenham By-pass, onto the West link and then M1. Exit at Junction 2, follow signs to The Kings Hall.
From Belfast Docks: Follow signs for West link and M1 Motorway. Take first exit off M1, signposted to The Kings Hall and follow signs to the Kings Hall.
From the Outer Ring (A55): Follow the directions towards Lisburn, The Kings Hall is clearly sign posted.

Dismantling

Sunday, January 22, 2012 5:30 pm - 11:30 pm

Monday, January 23, 2012 8.30 am - 2.00 pm

Clearance of exhibits may begin once the show has closed on Sunday, January 22. As Exhibitors will appreciate however, it is particularly difficult to provide effective security during the dismantling of the Exhibition. We would ask you therefore to remove products, dressing, equipment etc. before leaving on Sunday evening. Only heavy goods should be left for collection for security reasons. Ensure that you have organised forklift facility if required.

Distribution of Publicity Materials

Exhibitors are not allowed to distribute leaflets, etc., anywhere within the Exhibition premises or grounds, except at their own stands, and they must not for this or any other purpose encroach upon the aisles or open spaces or do anything which may cause obstruction.

Electrical

The Official Electrical Contractor for this show is Event & Technical Services
For Additional Electrics please complete the form and forward 6 weeks before the Holiday World Show begins (Please see application form for exact date) to:

Event & Technical Services
219 City Business Park,
Belfast BT17 9HY
t: 028 9066 5296, ROI: 048 9066 5296
f: 028 9066 3096, ROI: 048 9066 3096
Contact: Mr Jim McEvoy/ Erick Snoddy
e: admin@event-ts.co.uk
w: www.event-ts.co.uk

Exhibitor Badges

A reasonable quantity of Exhibitor's badges will be supplied to the Exhibitors at the Organiser's Office. These are not transferable and it is requested that special care be exercised to prevent them getting into unauthorised hands.

Fire Prevention

IT IS ESSENTIAL that all Exhibitors and their contractors and agents are familiar with the current Fire Regulations regarding the construction, furnishings and fittings for stands in an exhibition area. If you have queries regarding fire regulations please contact the Organiser. We would alert those Exhibitors who have purpose-built stands - particularly those built abroad - of the very strict nature of the Fire Regulations within Northern Ireland.

First Aid

At the front of The King's Hall beside the cloakroom.

Flowers

For Floral Decorations please contact the Florist below:

Hillmount Nursery
54 Upper Braniel Road
Gilnahirk
Belfast BT5 7TX
t: 028 9044 8213
f: 028 9044 8822
Contact: Mr. Robin Mercer
e: hillmount@dnet.co.uk

Furniture Hire

ECS Limited
Unit 3, Road O, Tougher Business Park
Naas
Co Kildare
t: ++353 (0)45 435800
f: ++353 (0)45 435802
e: exhibition@ecs.ie

Hillmount Nursery
54 Upper Braniel Road
Gilnahirk
Belfast BT5 7TX
t: 028 9044 8213
f: 028 9044 8822
Contact: Mr. Robin Mercer
e: hillmount@dnet.co.uk

Insurance

Exhibitors are advised to take out adequate insurance cover against the kinds of risks they could incur in connection with the show especially:

• Public Liability
• Employers Liability
• Personal Accident to Staff
• All Risks to:
1. Exhibitors property at Exhibition
2. Property on loan or hire to them

In addition, Exhibitors may wish to take out insurance for losses and wasted expenditure in the event of the Exhibition being abandoned or curtailed.
It is possible that Exhibitors' existing policies will extend to cover them at the Exhibition and verification of this should be obtained from the Exhibitor's insurance company.

Ensure that any incident involving a possible claim on insurance is reported to the Organiser's Office as failure to do so could result in insurance companies refusing to meet claims.

Liability

The Organisers are not the agents for either Exhibitors or sub-contractors (whether mentioned below or not) and cannot accept liability in respect of any contract entered into between Exhibitors and sub-contractors for the negligence or default of any such persons, their servants or agents. The Organisers have appointed official contractors in order to control the number of people working in the exhibition halls.

Music on Stand

Exhibitors who intend having music on their stands, even for demonstration purposes only, should obtain a licence from the following organisations:

The Performing Rights Society Ltd.
29-33 Berners Street
London W1 P 4AA
England
t: +44 (0)207 580 5544
f: +44 (0)207 631 4138

Phonographic Performance Ltd.
Ganton House
14-23 Ganton Street
London W1V 1LB, England
t: +44 (0)207 437 0311

Official Contractors

Permission must be sought from the Organisers to use a contractor other than the official contractors.

Download Belfast official contractors list

Organisers Office

The Organiser's Office is located on the ground floor on the left hand side of Main Entrance Area.

Parking

The Showgrounds can accommodate up to 2000 cars including a separate area for exhibitors and VIPs.
A charge of £5.00 per vehicle is made to all visitors to the exhibition. Exhibitors should enter the complex by using Gate A at the front of the Kings Hall, show your Exhibitor Badge for free car parking.

Patents and New Designs

Exhibitors should avail of the protection afforded by the Patents Acts before exhibiting. Information from:

PATENTS OFFICE
Government Buildings
Hebron Street
Kilkenny
t: ++353 56 20111
f: ++ 353 56 20100
e: patlib@entemp.irl.gov.ie

Photography

For Photography needs please contact:

Houston Green Photography
577 Lisburn Road
Belfast BT4 3HX
t: +44 (0)28 90 668149
f: +44 (0)28 90 668149
Contact: Mr Michael Ayton
e: hgp@globalnet.co.uk

Press & Public Relations

The Press Office will be open during show opening hours. Our Public Relations Consultants will provide information on the Exhibition, in general, and on individual Exhibitors to all the media. The office will be manned at all times and Exhibitors are encouraged to provide the Press Office with as much newsworthy information about their exhibits as possible.

The completion of the Public Relations form will give our Public Relations Consultants the opportunity to select information regarding new or interesting exhibits to be passed on to representatives of the media.

Please supply details of any special events, promotions or receptions you intend to hold relating to this Exhibition. Exhibitors can effectively draw visitors to their stand by including details of the Exhibition and their stand number in their advertising.

Our Public Relations Consultants are:

Future Image Ltd.
26 Church Rd
Hollywood, Belfast BT18 9BU
t: 028 90 423 314 (048 90 423 314 from R.of Irl)
f: 028 90 424 773 (048 90 423 314 from R.of Irl)
Contact:Ms. Rosemary Hamilton
e: newsdesk@futureimage.co.uk

Press Office

Located in the link between The King's and Nugent Halls.

Public Address System

The public address system is provided for the use by the Organisers for official announcements only and is not available to Exhibitors or visitors except in emergencies.

Public Transport

The King's Hall Complex is perfectly situated within Northern Ireland's capital Belfast. Located just outside the city centre the King's Hall Complex offers easy access to all its visitors from all over Ireland and further a field.

If you using a satnav device to locate the Kings Hall please use postcode BT9 6GU.

From the M1 Motorway:
Exit at Junction 2 and follow the signs to The King's Hall Complex.

From the M2 Motorway /Belfast International Airport:
Follow the West link to M1 and exit at Junction 2, follow signs to The King's Hall Complex.

From the Belfast City Airport:
Follow signs to Dublin on the Sydenham By-Pass, onto the Westlink and then M1. Exit at Junction 2, follow signs to The King's Hall Complex.

From Belfast Docks:
Follow signs for Westlink and M1 Motorway. Take first exit off M1, signposted to The King's Hall Complex and follow signs to the King's Hall Complex.

From the Outer Ring (A55):
Follow the directions towards Lisburn, The King's Hall Complex is clearly sign posted.

Balmoral Rail Halt is 100yds across the road from The King's Hall Complex. This Rail route offers access to travelers from all over Ireland with links running from Belfast and Dublin.

Metro 9 departs from Donegall Square East and goes past the Kings Hall

www.translink.co.ukMetroCorridorTimetables.asp#metro9btn

This bus route is linked to the entire Belfast City Centre and consequently in turn with the rest of Northern Ireland"

Removal of Exhibits

All portable exhibits, valuable items and any graphics or artwork required for future use, should be removed from the hall immediately at official closing time of show in order to safeguard against theft. Special instructions will be issued to cover the late night break-down period.
UNDER NO CIRCUMSTANCES ARE EXHIBITORS PERMITTED TO REMOVE ANY GOODS FROM THEIR STAND BEFORE THE EXHIBITION CLOSES

Restocking and Servicing Stands

Exhibitors may re-stock their stands and service their equipment not later than 1 hour before Exhibition opens. If they wish to remove any of their exhibits from the hall during the open days of the Exhibition they must obtain written permission from the Organisers.

Rules and Regulations

When using other than official contractors it is the responsibility of the Exhibitor to ensure that their contractors or agents are familiar with the Rules and Regulations of the Exhibition, in particular, those pertaining to non flammable materials. Additional copies are available from the Organisers on request.

Security

Delegate one member of your personnel to take charge of your company's safety and security at the exhibition.

24-hour Security will be maintained throughout the Show. However, if you have special high risk items or very valuable products on your stand, you may prefer to hire a Security guard to stay on your stand overnight. Please ensure that you inform the Organisers in writing of your intention. Exhibitors are reminded that they are responsible for all their products.

Exhibitors will be informed on the opening morning of security procedures to be enforced during the Show and during breakdown. The Organisers appreciate Exhibitors' co-operation in carrying out these procedures.

Exhibitors are reminded that although the Organisers take every precaution to ensure the safety of the Exhibition, they or any of the contractors cannot take responsibility for losses or damage that occur during build-up, opening hours or break-down. Any items belonging to Exhibitors which are required for future use should be removed from the hall immediately the Exhibition closes.

Exhibitors who leave any exhibits or valuables on their stand are strongly advised to arrange for a security guard to man their stand until the exhibits and valuables are removed from the hall. Exhibitors should notify the Organisers of the appointment of their own security guard, his name and the company through which the guard is employed.

Exhibitors are reminded that vehicles and their contents are at risk in the Car Park area and that, in particular, care should be taken not to leave vehicles unlocked with valuable contents unattended during build-up or at anytime during or after the Exhibition.

Power supplies to stands will be switched off 30 minutes after the close of the Exhibition and Exhibitors requiring power after this time must apply to the Organisers' Office. Water supplies will also be terminated 30 minutes after the close of the Exhibition, as well as all other essential services.

Security will be in operation in the Hall but Exhibitors and their staff are advised to take every precaution in safeguarding their exhibits and other valuables at all times during the breakdown.
Please ensure that any incident involving the loss of property is reported to the security or organisers office. Failure to do so could result in insurance companies refusing to meet claims.

Please check with your insurance company prior to build-up that your exhibits are adequately covered against loss or damage while they are at the exhibition or in transit.

Shell Scheme Additions

For Shell Scheme Additions please contact:
ECS,
Unit 3, Road O, Tougher Business Park
Naas
Co Kildare
t: +353 (0) 45 435 800
f: +353 (0) 45 435 802
Contact: Joe Earley
e:exhibition@ecs.ie
w: www.ecs.ie

Shell Scheme Stands

Included in the price of SHELL SCHEME STANDS are dividing walls (2.5m high), carpet, name panel and 150 watt spotlight per six square metres with minimum of two spots per stand. Stands are constructed of modular framework in widths of 950mm (371/4 inches).

Smoking

All Halls and all other indoor areas within the Showgrounds are subject to a total ban on smoking at all times, with no exceptions. This rule applies when Hall or areas are vacant, during event build-up, event open days and event breakdown. All Organisers will ensure that their staff and subcontractors are aware of this ban and comply with it. Any persons found smoking in the Halls or indoor areas may be asked to leave the Showgrounds and re-entry will be at the sole discretion of the King's Hall.

Space Only Stands

It is important that space only Exhibitors submit 2 copies of their stand floor plans to the Organisers for approval one month before Exhibition opens.

The overall height of stand fitting for single storey stands including cladding of columns should not exceed 4m from the floor level. Requests to exceed this height will only be considered provided they are submitted to us in writing and accompanied by drawings. Such stands may be build to a maximum of 4m. All stand fittings exceeding 4m in height must be set back 1m from the open perimeter of the stand site. A stand number panel must be displayed on every side of the stand.

On divided wall sites, you are responsible for erecting and decorating side and back walls facing onto your stand to a height of 2.5m. Walls above this height must be clad and decorated on both sides from 2.5m upwards by the exhibitor who had them erected. Such walls overlooking adjoining stands must be finished in plain colour only. The maximum height for dividing walls is 2.5m The maximum height for dividing walls of single storey stands is 4m.

Stand Appearance & Structure

In general, stands should not exceed 2.5 metres in height and all materials used must be inherently non-flammable. Access to essential hall services must be left clear and all divider walls must be backed-up and present a clean appearance from the aisles and any adjoining stands. In particular enclosed structures should be designed so as not to detrimentally effect surrounding stands or the entire lay-out.
Some stands may contain permanent structural features, i.e. pillars and others may contain amendments based on operational requirements. Any such variations are generally shown on the stand layout and exhibiting companies should note that stands are bought as seen and or described. If you require a detailed drawing of your stand please ask.

In the event of a space only exhibitor wishing to make use of a neighbouring exhibitor's shell scheme wall, he must first obtain permission from the Shell Scheme contractor. A stand number panel must be displayed on every open side of the stand.

Stand Cleaning

For Stand Cleaning Services please contact Grange Cleaning Services Ltd. at the address below:

Grange Cleaning Services Ltd.
Bloomfield Commercial Centre
Factory Street
Belfast BT5 5AW
t: +44 (0)28 90 458 510
f: +44 (0)28 90 732 022
Contact: Mr. Michael Neeson
e: ocs-ni@dial.pipex.com

Stand Construction

The main contractor for stand construction is:

ECS
Unit 3, Road O, Tougher Business Park
Naas
Co Kildare
t: +353 (0) 45 435 800
f: +353 (0) 45 435802
Contact: Joe Earley
e:exhibition@ecs.ie
w: www.ecs.ie

Stand Designers

For Stand Designers please contact one of the companies below:

ECS
Unit 3, Road O, Tougher Business Park
Naas
Co Kildare
t: +353 (0) 45 435 800
f: +353 (0) 45 435802
Contact: Joe Earley
e:exhibition@ecs.ie
w:www.ecs.ie

The Display Team
6 Greenway Industrial Estate
Conlig BT23 7SU
t: +44 (0)28 91 275 616
f: +44 (0)28 91 275 612
Contact: Mr. Ken Brackenridge
email: displayteam@bun.com

Dimension Display Ltd.
Blaris Industrial Estate
Altona Road
Lisburn
BT27 5QB
t: +44 (0)28 92 673 371
f: +44 (0)28 92 662 999
Contact: Mr. Tommy Sommerville

Exclaim
2 Ballyoran Lane
Dundonald Industrial Estate
Belfast BT16 OXJ
t: +44(0)28 90 410006
f: +44(0)28 90 410044
Contact: Mr. Barry Robinson
e: info@exclaim.co.uk
w: www.exclaim.co.uk

Parker Butler
8 Prince Regent Road
Belfast
BT5 6QR
t: +44 (0)28 9070 5678
f: +44 (0)28 9079 4567
m: +44 (0)7854 980984
w: www.parkerbutler.co.uk
Contact: Ms. Valerie Butler

Sub-letting & Sharing Stand Space

The Exhibitor shall not assign the Contract, sub-let, share with his site or stand or any portion of it without prior written consent from the Organisers. Similarly, without such written consent from the Organisers, no name other than that of the Company or firm which entered into the Contract with the Organiser may be displayed on the site or stand, nor may any literature in respect of goods other than those of the Exhibitor be displayed or distributed

Taxis

On request, the following local company will provide taxis during the Exhibition:
Value Cabs
t: +44 (0)28 9023 0000
Fona Cab
t: =44 (0)28 9033 3333

Telephones & Broadband

For Telephones and Broadband please contact

Event & Technical Services
219 City Business Park,
Belfast BT17 9HY
t: 028 9066 5296, ROI: 048 9066 5296
f: 028 9066 3096, ROI: 048 9066 3096
Contact: Mr Jim McEvoy/ Erick Snoddy
e: admin@event-ts.co.uk
w: www.event-ts.co.uk

Public Payphones are located beside the entrance to the Exhibitors Lounge.

Times and Dates

2012 Exhibition Dates & Times
Friday January 20 1.00 pm - 9.00 pm Public/Trade
Saturday January 21 11.00 am - 5.30 pm Public/Trade
Sunday January 22 11.00 am - 5.30 pm Public/Trade

Training

download how_to_exhibit.pdf

Transport

Exhibitors must arrange their own transport for brochures, products, stands etc. between the three exhibitions.

VAT Payment Details

A claim for refund of Value Added Tax by a taxable person not established in the State may be made by completing the appropriate form VAT 65 ) and sending it with a copy of our invoice and a certificate of the claimants status as a taxable person in another EU country to:

HM Customs & Excise
VAT Overseas Repayments Unit
PO Box 34
Foyle House
Duncreggan Road
Londonderry
Northern Ireland
BT48 7AE
t: (+44) (0)28 7137 6200
f: (+44) (0)28 7137 2520
e: enq.oru.ni@hmce.gsi.gov.uk
w: www.customs.hmrc.gov.uk

Venue

The Kings Hall Exhibition & Conference Centre,
Balmoral,
Belfast BT9 6GW
t: 028 90 665 225 (048 from Republic of Ireland)
f: 028 90 661 264 (048 from Republic of Ireland)
e: info@kingshall.co.uk
w: www.kingshall.co.uk

Water & Waste

Event & Technical Services
219 City Business Park,
Belfast BT17 9HY
t: 028 9066 5296, ROI: 048 9066 5296
f: 028 9066 3096, ROI: 048 9066 3096
Contact: Mr Jim McEvoy/ Erick Snoddy
e: admin@event-ts.co.uk
w: www.event-ts.co.uk